Commercial Shoot & Events
Full day £400.00 Basic Usage
Half Day £200.00 Basic Usage
Portraits
£50.00-£250.00
Rates for portrait photography are factored by the complexity of the shoot, whether it is
location or studio-based, and the number of people involved.
Student/Graduate Look-book £200
Prices include delivery of images by one of the following choices: direct download via the proofing gallery, FTP
or email (file size permitting). A discounted day rate for larger or more complex multiple shooting day projects will be offered.
Additional charges:
Post Processing: (general sharpening, colour balance, exposure and artefact removal); generally 2 hours on a half-day shoot or 4 hours on a full day. – This excludes complex manipulation/retouching. Manipulation and retouching are costed on an image-per-image basis and are charged at £25 per hour. This will only be undertaken after a discussion with the client.
Depending on the client's specifications and intended usage of the resultant images, an image license may also factor into the overall cost. This is looked at on a per-job basis.
Large projects may require an assistant. Assistants allow us to complete your work quickly and efficiently.
Travelling expenses depend upon the location of the shoot. 45 pence per mile is charged for jobs beyond a 20-mile radius surrounding Doncaster. Any congestion charges, road toll charges and parking costs will be billed to the client as a Photographer expense and will be added to the invoice.
Hotels, flights and expenses (for UK and non-UK commissions) are charged at cost.
Terms & Conditions
Definitions
"The Photographer" meaning Olivia Grant. "The Client" meaning any person, body of persons, firm or Company with whom the Photographer enters into a contract for the sale of goods or provision of services by the Photographer. Acceptance of Terms and Conditions All contracts and transactions between the Photographer and the Client, whether made orally or in writing are subject to these terms and conditions which shall be deemed to be incorporated into any contract between the Photographer and all or any of its Clients.
Copyright and Ownership
In accordance with the Copyright, Designs & Patents Act 1988, the copyright of all images created by the Photographer is owned by the Photographer. Unless the Photographer gives written authorisation, the Client is forbidden by law to copy any images created by the photographer and agrees that all photographic reprints, digital duplications or copies of any type made from images created by the Photographer shall only be carried out by the Photographer. The licence to reproduce such images is granted to the Client on the understanding that all invoices are paid within the Photographer's stated payment terms.
Reproduction rights (if and when granted) are strictly limited to the use specified on the Photographer's invoice and/or quotation. An agreement must be reached with the Photographer before the pictures are used for a different purpose or after the licence to use has expired. The Photographer reserves the right to charge an additional fee if the photographs are used for purposes other than what is shown on the Photographers invoice and/or quotation.
If the Client wishes to own the copyright of images created by the Photographer, an additional fee will be paid by the Client to the Photographer for transferring the copyright. This fee will be mutually agreed by both parties. The transfer of copyright will only become applicable after this payment has been made in full.
On instances where the Client requests copies from media that they have supplied, all work is undertaken on the assumption that the Client has obtained written permission from the legal copyright holder for copies to be made. The Photographer may contact the copyright holder of the said image to confirm that authorisation to copy the image has been given. The Client agrees to fully indemnify the Photographer in respect of any claims or damages or any costs arising in respect of claims for copyright violation made by a third party.
All original negatives, transparencies and digital files created by the Photographer remain the property of the Photographer. The Photographer will ensure that all such materials are stored safely for the Client and make them available for future reproduction in return for the relevant fee.
The Base Usage Rate (BUR) for images is £250 per image. Calculations for usage will be made using the Association of Photographers usage calculator.
Copyright breaches will charged at 3 times BUR or calculation of usage based on AOP usage calculator (whichever is higher) per image per breach
Day rates will be charged in the event of a breach of copyright if the Client has not already made payment for a "Risk Free" shoot whereby time isn't charged unless agreed under normal circumstances. By using the images the Client agrees to pay for the Photographers time
Cancellation or Postponement by the Client
When a booking is Confirmed, if it is subsequently cancelled, a cancellation fee will be charged to the client according to the following schedule: (i) When a client cancels photography within less than 7 days business of any confirmed date, a fee of 20% of the booked time rate will be charged. (ii) When a client cancels photography within less than 24 hours of any confirmed date/time, a fee of 50% of the booked time rate will be charged. (iii) When a client cancels photography on the day of the confirmed date, the full fee will be charged. When a booking is confirmed, if it is subsequently postponed, the Photographer will at his discretion charge a fee for postponement.
In addition, the client may be charged for any expenses incurred by The Photographer as a result of cancellation or postponement.
Cancellation by the Photographer
The Photographer will endeavour to put the Client in touch with another photographer in the event The Photographer is unable to attend on booked date due to any cause beyond their reasonable control e.g. sudden illness, injury, victim of crime, flooding etc. In the event of such cancellation by The Photographer, or in the very unlikely event of total photographic failure, liability shall be limited to a full refund of any fees paid to the Photographer by the Client at that time.
Rejection
Unless a rejection fee is agreed in advance, there is no right to reject the Images on the basis of style or composition.
Payment Terms
Payment of the Photographer's invoice must be made within 30 days of the date of that invoice. The Photographer reserves the right to withdraw account facilities and services without notice should the Client fail to pay the Photographer's invoice(s) within 30 days.
The photographer reserves the right to charge interest on all overdue invoices at a rate of 8% APR above the bank of England's interest rate until the said invoices have been paid in full. In the event an outside credit management or debt collection agency is required to get payment, the Photographer reserves the right to charge the Client for any fees incurred.
A retainer fee of 50% of the total cost will be required to confirm the client's booking. If this is not paid in full, the booking may be cancelled, and the client will remain liable for any costs incurred. The retainer fee will be deducted from the total cost or refunded/ partially refunded if the client cancels and cancellation fees do not apply,
Retention of Title
The Photographer reserves the right to retain all of the Client's materials until all monies owed to the Photographer have been paid in full. Furthermore, the licence to reproduce images created by the Photographer will also be revoked until payment has been made.
Fees and Expenses
All prices quoted to the Client apply only to the original job description and specifications given to the Photographer by the Client. The Photographer reserves the right to make additional charges for fees and expenses should these descriptions or specifications differ or change before or during the assignment. Wherever possible, the Photographer shall endeavour to provide an indication of what these additional charges will be.
Sizes and Colour Matching
Whilst every effort is made to meet the Client's requirements, all sizes quoted by the Photographer are approximate. The Client must inform the Photographer on occasions where accurate sizing is critical.
The Photographer will make reasonable endeavours to ensure that items delivered by a third party are suitably packaged for transit. The Photographer cannot accept liability for loss or damage caused by a third party. For valuable items, the Client should take out suitable insurance cover. Upon written request, the Photographer will provide suitable loss/damage cover for an additional charge.
Conduct
The Client shall be responsible for the behaviour of any persons accompanying them to an assignment. The Photographer reserves the right to terminate any assignment without notice if he deems the Clients behaviour to be unruly or unsafe. In such instances, the Photographer reserves the right to charge his full fees and expenses as described in clause 4 of these Terms and Conditions. The Client will fully reimburse the Photographer or his agents for any loss/damage they cause to property or equipment.
Delivery of Products and Services
The supply of products and services are provided by the Photographer on a best endeavours basis. The Photographer will not be liable for delays that are beyond her reasonable control. The Photographer shall use reasonable endeavours to meet agreed deadlines where applicable. The Photographer shall not be liable for any delays in meeting any of her obligations which were due to causes beyond her reasonable control, including but not limited to; postage/courier/lab delays, war/acts of terrorism, riots, government legislation, industrial action, adverse weather conditions, floods, fire, loss or damage in transit etc.
Prices & Terms
All prices shown within the Photographer's price list are subject to change without prior notice.
The Photographer reserves the right to amend these Terms and Conditions without prior notice.
Rush Services
The Photographer reserves the right to make an additional charge should the Client request a rush service. This service is subject to availability and cannot be guaranteed
Archiving of Images
The Photographer will store and archive all final images for 6 months. If archived photographs are required after that time or additional storage time is required, an admin fee may be charged. If The Photographer loses images stored in the archive or they are stolen, The Photographer is not liable beyond 6 months of storage. Within 6 months, The Photographer is liable to the cost of the originals (a return of the original fee).
Applicable Law
This agreement shall be governed by the laws of England and Wales
Client confidentiality
The Photographer will keep confidential and will not disclose to any third parties or make use of material or information communicated to her, unless agreed with the client, save as to be reasonably necessary to enable the Photographer to carry out her obligations in relation to the work.
Booking
The Client will be required to complete a Booking Form (via email or hardcopy). On receipt of a completed booking form, The Photographer will send an email as confirmation. The booking will then be considered Confirmed.
Once the Client has made a booking for a specific time and date and this date/time has been Confirmed by The Photographer, The Photographer will not accept any other work from other clients for those times and dates.
Exclusivity
The usage rights granted are personal to the Client and may not be assigned, nor may any image submitted to the Client be loaned or transferred to third parties (save for the purpose of the work by the Client of such reproduction/usage rights/PR).
The Photographer reserves the right to refuse to supply or grant a reproduction licence to a third party when requested to do so by the Client.
The Photographer retains the right in all cases to use the Images covered by this agreement at any time and in any part of the world for the purposes of advertising or otherwise promoting his work.
Variation
No variation of terms and conditions set out herein shall be effective unless agreed in writing by both parties.